tasting event

[Auburnwine]

My suggestion: seek allies!

I am sure that there are people in the community who are experienced with such an event and can help you. Ask among retailers (or do a web search) to see if there are wine clubs or wine professionals who might aid with the task. They would have advice, experience, and access to the necessary supplies. And if you can find helping hands, there is no reason to reinvent the wheel.